Membership Terms and Conditions

Last Updated: 01/06/2025

By joining, renewing, or maintaining a membership with the Welsh Whisky Society (WWS), you ("The Member") agree to be bound by the following Terms and Conditions. Please read them carefully.

1. Private Society Status & Right of Admission

1.1 The Welsh Whisky Society is a private members' club and society. Membership is a privilege, not a right. 1.2 The WWS Committee reserves the absolute right to refuse any application for membership without the requirement to provide a specific reason. 1.3 The WWS reserves the right to revoke, suspend, or terminate the membership of any individual at any time if they are found to be in breach of these Terms and Conditions or the Society’s Code of Conduct.

2. Membership Renewal & Refund Policy

2.1 Automatic Renewal: All WWS memberships are set to automatically renew every 12 months from the date of initial purchase or last renewal, using the payment method on file. 2.2 Cancellation: Members may cancel their auto-renewal at any time prior to the renewal date via their membership account portal or by contacting the Society directly. 2.3 No Refunds: Once a membership has renewed and the fee has been processed, no refunds will be issued. It is the responsibility of the Member to cancel their subscription before the renewal date if they do not wish to continue.

3. Code of Conduct: Anti-Bullying & Anti-Discrimination

The WWS is dedicated to providing a safe, inclusive, and enjoyable environment for all whisky enthusiasts. We operate a Zero Tolerance Policy regarding the following:

3.1 Anti-Discrimination: We do not tolerate discrimination or harassment based on race, ethnicity, religion, gender, gender identity, sexual orientation, age, or disability. Any member found engaging in discriminatory behaviour will have their membership terminated immediately. 3.2 Anti-Bullying: Bullying, harassment, aggressive behaviour, or intimidation towards other members, committee members, or venue staff is strictly prohibited. This extends to online interactions on WWS social media channels, forums, and during online events. 3.3 Respectful Debate: While we encourage lively discussion about whisky, personal attacks or "gatekeeping" behaviour will not be tolerated.

4. GDPR & Data Sharing (Specific Consent)

4.1 By joining the Welsh Whisky Society, you consent to the collection and processing of your personal data in accordance with current Data Protection laws. 4.2 Event Data Sharing: You specifically acknowledge and agree that to facilitate Society activities—including but not limited to online tastings (e.g., via Teams/Zoom), in-person festivals, and shared venue events—your name and contact details may be shared with: * Other members participating in the same interactive online session. * Partner venues or distilleries strictly for the purpose of guest list management and health & safety compliance during events. 4.3 By purchasing a membership or an event ticket, you agree to this necessary sharing of data to facilitate the event experience.

5. Responsible Drinking

5.1 The WWS promotes responsible drinking. Members attending in-person events must conduct themselves responsibly. The Society and host venues reserve the right to refuse service to any member who appears intoxicated.

6. Acceptance of Terms

6.1 By completing the registration process and paying the membership fee, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.

For any queries regarding these terms, please contact: admin@welshwhiskysociety.com